2022 EEO-1 Report Update: Important Dates, Resources, and Common Mistakes

The U.S. Equal Employment Opportunity Commission (EEOC) announced the opening of the 2022 EEO-1 Component 1 data collection to be completed no later than Dec. 5, 2023. To meet this deadline, the EEOC strongly encourages eligible filers to begin the filing process as soon as possible.

Key Dates

• Opening of 2022 EEO-1 Component 1 data collection: October 31, 2023
• Deadline for submission and certification: December 5, 2023

Who Needs to File?

• Private sector employers with 100+ employees.
• Federal contractors with 50+ employees meeting specific criteria.

Filing Requirements/Changes

• Workforce demographic details categorized by EEO-1 category, gender, and race/ethnicity.
• There will no longer be “Type” reports, but now a Consolidated Report, Headquarters Report and Establishment-Level Report(s).
• The data snapshot will be for a pay period during the 2022 fourth quarter: October 1 – December 31, 2022.
• UIMPORTANT CHANGEU Companies are now required to use a Unique Entity ID (UEI) from SAM.gov in place of the DUNS number for each establishment that is a federal contractor. You may need to reach out to your procurement team to ensure the correct UEI from Sam.gov is used.

Enhanced EEOC Data Collection Tools

• Newly launched EEO-1 Component 1 Instruction Booklet consolidates FAQs, fact sheets, and elaborates on eligibility and reporting prerequisites. Access here.

Online Support and Resources

• EEOC introduces self-service options and a Filer Support Team Message Center
• Online Filing System (OFS) and Message Center. Access here.
• To ensure you receive these important notifications from the EEOC, you should add Notification@eeocdata.org and EEOCdata-noreply@eeocdata.org to your organization’s safe senders list

Common Mistakes

• Distinguish Multiple Locations: Employers must file separate reports for each physical location, even if these sites engage in identical business activities.
• Accurate Job Category Classification: Assigning workers to the correct EEO-1 job category is crucial. Use the job groups Kairos provides in your final files to ensure EEO-1 category accuracy.
• Report All Employees: For those employees who opt not to self-identify their race, ethnicity, or gender, use employment records or, if necessary, visual observation to fill in the missing data, as excluding these employees is not an option.
• Consider Corporate Changes: Mergers, acquisitions, or company splits come with their own set of reporting rules. The key is to be aware of the specific guidelines that pertain to when these events occurred and to ensure the relevant workforce data is available for reporting.
• Certify Your Report: Completing the certification step in the EEO-1 Online Filing System is vital. Without this, the EEOC may deem the report incomplete and issue a “Notice of Failure to File.”

Let Kairos Help

If you would like Kairos to review your reports and compare them to your AAPs for consistency, please let us know as soon as possible. Kairos Services also offers EEO-1 Report preparation and filing services. If you would like us to prepare and submit your reports this year, please email or call for a quote today.