Affirmative Action Plan Outsourcing

Kairos Services staff has extensive experience in both the public and private sectors. Our AAP outsourcing experts are former compliance specialists and managers with the Office of Federal Contract Compliance Programs (OFCCP), the Federal regulatory agency responsible for affirmative action compliance by Federal contractors. Each AAP is prepared from the perspective of an OFCCP Compliance Specialist auditing the AAP. Therefore, we give attention to every detail in developing AAPs because we expect them to stand up to the rigorous scrutiny of an OFCCP audit.

Three Affirmative Action Plans:

  • Executive Order 11246

  • Section 503 of the Rehabilitation Act

  • Vietnam Era Veterans Readjustment Assistance Act

Analyses Conducted:

Organizational Profile/Workforce Analysis

Job Group Analysis

Job Group Census
Composite Calculations

Availability Analysis

Comparison of Incumbency to Availability

Placement Goals for the Current AAP Year

Report on Results of Prior Year AAP Placement Goals

Applicant, Hire, Promotion and Termination
Summaries

Impact Ratio Analysis for Hires, Promotions
and Terminations

Confidential Executive Briefing Report

Services Included With Your AAP

Kairos’ technical support and services offer a comprehensive compliance solution to advance your company’s affirmative action and equal employment opportunity efforts.
Here’s what we include with the preparation of your affirmative action plan.

Internal Barriers Analysis

Occurrences of adverse impact identified by race/ethnicity, gender, and the intersection race/ethnicity and gender for all hiring activity (refined and jobseeker analysis), promotions, and terminations (overall, voluntary, and involuntary).

External Barriers Analysis

Includes areas of under-utilization & benchmarks with a detailed breakdown of goals vs external and internal availability, employees, jobseekers/applicant rates, and internal selection issues where underutilization occurs.

Veteran and Disability Trend Visualizer/Analyses

Three year visual trend with detailed written analysis of applicants, hires, and total workforce by protected veteran and disability status.

Intersectional Compensation Analysis

These reports go further than OFCCP’s own desk audit; providing tenure, employee level lists sorted by tenure and highlighted for significant intersectional differences found in the analyses, and all analyses are conducted on 3 levels: gender, race/ethnicity, and the combination of those two (“intersectional” race plus gender).

Advanced AAP Technical Assistance

Kairos provides technical assistance at no additional cost. Technical assistance is meant to assist the Company further their compliance in areas of deficiency. Our advanced technical assistance offers assistance with outreach & recruitment, disability and veteran initiatives, sustainability reporting, and much more.

Access to Kairos Client Portal

The Client Portal provides access to an expansive catalogue of resources. Examples include: Annual Action Checklist, Website Compliance Checklist,  Self-Identification Forms, PowerPoints on training provided by Kairos as well as sample PowerPoints to be used for delivery by HR staff, IWD & VEVRAA Self-Audit and Outreach Assessment, Veteran & Disability Outreach Sources, and many more.

Access to Online Training Videos

Examples of video training topics include:

“What is Affirmative Action?”
“Increasing Disability Self-Identification Rates”
“Disability in the Workplace”
“Veteran Self-Identification”
“The Golden Rules of Applicant Dispositioning”

Citrix Secure File Share

Key features of our secure file transfer include: SSAE 16 audited datacenters, file transfers conducted are encrypted using 256-bit SSL, data encryption and decryption can only be decrypted by the intended recipient by using unique decryption keys, servers are saved with 256-bit AES encryption.

AAP Stakeholder Review Webinar

Kairos provides webinar reviews of the completed AAP(s) to provide guidance on how to manage and implement the plan unique to your company’s specific needs. Kairos will develop a plan of action with the company to focus efforts on areas of liability.

DEI Trend Analysis Dashboard & Reports

Our Diversity, Equity, and Inclusion (DEI) Trend Analysis Reports outline employment trends and provides insight into the progress made by the organization related to Diversity, Equity, and Inclusion (DEI) efforts. These reports provide data and analyses to assist in the review of your organization compared to others within the same industry using the EEOC’s most recent workforce data. Additionally, these reports provide incumbency, turnover, retention, and availability rates of the company by race/ethnicity, gender, disability, and protected veteran status, providing a unique view of your employee lifecycle. This information can be used to inform and improve the company’s outreach, hiring, and retention strategies.

Timely Service

Timeliness is important to our customers. The earlier the AAP is in place, the sooner a company can implement an effective program, address issues, and develop strategies to accomplish its goals. Our affirmative action plan consulting process generally takes two weeks after receipt of complete data but can be prepared as soon as one week for priority situations.

Custom Solutions

Unlike consultants that may take a “cookie-cutter” or “cut and paste” approach in preparing AAPs, Kairos Services’ affirmative action plan outsourcing professionals work closely with our clients to ensure that the data on which the AAP is based is complete and accurate. Any discrepancies in the data are thoroughly discussed and resolved prior to preparing the AAP. Your affirmative action plan results are based on statistical modeling – it is critical to get it right!