AAP Preparation 2018-01-23T15:29:31+00:00

AAP PREPARATION

KAIROS SERVICES, INC. staff has extensive experience in both the public and private sectors. Several are former compliance specialists and managers with the Office of Federal Contract Compliance Programs (OFCCP), the Federal regulatory agency responsible for affirmative action compliance by Federal contractors. Each AAP is prepared from the perspective of an OFCCP Compliance Specialist auditing the AAP. Therefore, we give attention to every detail in developing AAPs because we expect them to stand up to the rigorous scrutiny of an OFCCP audit.

Unlike consultants that may take a “cookie cutter” or “cut and paste” approach in preparing AAPs, KAIROS SERVICES, INC. professionals work closely with our clients to ensure that the data on which the AAP is based is complete and accurate. Any discrepancies in the data are thoroughly discussed and resolved prior to preparing the AAP.

Timeliness is important to our customers. The earlier the AAP is in place, the sooner a company can implement an effective program, address issues and develop strategies for goal accomplishments. We prepare AAPs within 15 days of receipt of complete data from our clients but often can prepare them as soon as one week from receipt of data for priority situations.

AAPs include the following:

  • Narrative components for each of the three AAPs required by Executive Order 11246

  • Section 503 of the Rehabilitation Act

  • The Vietnam Era Veterans Readjustment Assistance Act (38 U.S.C. 4212)

Statistical components for Executive Order 11246 AAPs including:

  • Organizational Profile/Workforce Analysis

  • Job Group Analysis

  • Job Group Census Composite Calculations

  • Availability Analysis

  • Comparison of Incumbency to Availability

  • Placement Goals for the Current AAP Year

  • Report on Results of Prior Year AAP Placement Goals

  • Applicant, Hire, Promotion and Termination Summaries

  • Impact Ratio Analysis for Hires, Promotions and Terminations

A Confidential Executive Briefing Report, an important risk management tool, is prepared for each AAP advising the client of existing and potential problem areas identified during the preparation of the AAP, addressing issues of adverse impact and under-utilization, identifying deficiencies or discrepancies noted in the required record-keeping of the documents used by a facility, and reporting any other potentially problematic policies, procedures or practices.