If Kairos currently files your EEO-1 reports, we will send custom templates for each year identifying what data to pull. If you want Kairos to file your Component 2 report, please reach out for a quote.
Kairos has been keeping a close eye on news related to EEO-1 Component 2. The latest update provided by EEOC to Judge Tanya Chutkan included the following timeline:
- June 17, 2019 – Help Desk scheduled to open
- June 30, 2019 – FAQs posted to website
- Early July 2019 – EEOC will contact employers by mail and email without log-in information
- Mid July 2019 – EEOC will contact employers by mail and email with log-in information
- July 15, 2019 – Manual Component 2 entry will open
- Early August 2019 – Reminders will be sent via mail and email
- August 15, 2019 – Data file Component 2 upload entry will be available
The EEOC has contracted with NORC, the non-partisan and objective research organization at the University of Chicago, to collect the EEO-1 Component 2 data. The portal for filing will not be through the traditional EEO-1 link, rather through a NORC portal at https://eeoccomp2.norc.org/.
The EEOC will be collecting two years of pay data covering 2017 and 2018. It will be filed as two separate reports. Based on the criteria originally published in 2016 the filing requirements are:
- Private employers including federal contractors and subcontractors with 100 or more employees will submit Component 1 and Component 2
- Federal contractors and subcontractors with 50-99 employees will complete only Component 1
What will be reported?
We expect the report for each establishment to include the following:
- Number of Employees (for 2017 and for 2018) – Using W-2 Box 1 pay data you will report the number of employees by race and gender in 12 pay bands for the 10 EEO-1 categories
Figure 1: Example of Number of Employees reported for EEO-1 category 1.1 by race/gender
- Hours Worked (for 2017 and 2018) – Add all work hours for each employee by race and gender in 12 pay bands for the 10 EEO-1 categories.
- Salaried Workers – provide actual hours if available, if not you can assume 2080 for full-time and 1040 for part-time
- Hourly Workers – actual hours worked
Figure 2: Example of Hours Worked by Employees reported for EEO-1 category 1.1 by race/gender
What do you need to get ready to file?
While the actual portal and requirements haven’t been updated, Kairos recommends preparing the following:
- Your 2017 and 2018 data file used to prepare your 2017 and 2018 EEO-1 reports. This should have Employee IDs for individuals reported as well as the EEO-1 category filed.
- For the employees in those two files gather the following:
- W-2 Box 1 wages
- Number of hours worked during the W-2 period
- Date of hire
- Date of termination
- Exempt/Non-Exempt status
- Full/Part-Time status
For questions please reach out to Jennifer McAlister, Director of Operations at 972-369-0015.